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VIGIL software is composed of several modules:

Process

This module allows the documentation of your processes within the tool. You can easily associate a responsible and upload documents to each process. The provision of complete reporting facilitates the issue of your organization manual.

GDPR

The GDPR module helps to be compliant in a pragmatic way with the recent regulation on data privacy. In fact, VIGIL GDPR allows to build a documentary file on the processing of personal data and ensures you that these treatments comply with the legal obligations.

Risk Management

The Risk Management module enables the company to associate risks to predefined processes. The assessment of these risks allows the company to identify for which risks some mitigation measures have to be implemented.

Internal Control

Internal Controls are critical regarding the proper management of a company. The Internal Control module allow an adequate identification and categorization of the implemented internal controls, while associating them with the identified processes.

Control Self-Assessment (“CSA”)

Definition of internal controls is only one part of a sound internal control system. An effective internal control system still requires a proper implementation. The Control Self-Assessment (hereinafter “CSA”) module allows a regular report of the performed internal controls towards the management body. This module aims at making each internal control responsible aware of their responsibilities in terms of periodic controls to be performed. This module could be described as the control of control.

VIGIL, through its modules, allows to easily turn constraints into opportunities, thanks to its integrated solution of 6 modules:

VIGIL Process

A process can be considered as a system organized in activities which use resources (staff, equipment, material and machines, goods and information) to transform incoming elements to outgoing elements in order to result in a product. Finally, the process has an owner who is responsible of its implementation and good conduct.

To increase the mastery level of its operating, the formalisation of the companys organisation is a preliminary tool for any optimisation. The process approach recommended by ISO 9000 allows the company to answer internal control requirements and to respect some regulatory constraints.

VIGIL Process allows the documentation of your processes through an ISO* 9000 approach. Through a four-level processes, you will be able to formalize the companys organization by associating each process to a responsible and to attached relevant documents, such as forms, questionnaires and other templates. Once your data integrate within the tool, you will have access to numerous pre-defined reporting in order to easily obtain the needed information and statistic.

 

*International Organization for Standardization

VIGIL GDPR

The module “GDPR” allows you to empirically determine if the process is in the presence of personal and/or sensitive data.

Our GDPR module allows you especially to:

  • Identify the objectives pursued by the data processing operations;
  • Map your personal data processing;
  • Determine the origin and the destination of data;
  • Manage risks and the PIA (Privacy Impact Assessment);
  • Document GDPR compliance and follow treatment form;
  • Keep your register of treatments.

VIGIL Risk Management

The module VIGIL Risk Management consists in a unique solution related to operational risks. It includes VIGIL Process with an associated risk cartography. This module has the following features:

  • Process & risk cartographies
    • Documentation of the processes of the company (see supra VIGIL Process)
    • Identification and documentation of the related risks
    • Identification of the risk responsible
  • Incident management
    • Incident collection
    • Incident qualification
    • Direct link between the incident and its process
    • Direct link between the incident and its risk category
  • Incident quantification
    • Using the incident database, cost analysis of the incidents and statistical projection with impact on the own funds of the company
  • Risk treatment
    • Definition of a risk treatment strategy (accept, mitigate, transfer, avoid)
  • Residual risk calculation
    • Using the risk treatment strategy, assessment of the residual risk importance after the implementation of the action plan
  • Reporting

Pre-defined risk reporting (by process, by risk category…)

VIGIL Internal Control

VIGIL Internal Control allows a better sensitisation to the internal control process for all the stakeholders of your company.

The software enables to avoid control redundancies, which results in time and money losses. This module aims at making the control process more transparency to all. It ensures a better coherence within the company regarding the objectives of the internal control function, especially through a proper balance between the internal controls implemented with regards to the process importance.

In many cases, the implementation of the internal control function answers a regulatory requirement. More fundamentally, it consists in a governance tool improving the operations of your company.

In a nutshell, VIGIL Internal Control has the following functionalities:

  • Process & internal control cartographies
    • Documentation of the processes of the company (see supra VIGIL Process)
    • Identification and documentation of the related internal controls
    • Identification of the internal control responsible
    • COSO* qualification of the controls
  • Reporting

Pre-defined internal control reporting (by process, by control owner, by control category…)

 

*Committee of Sponsoring Organizations

VIGIL CSA (Control Self-Assessment)

This VIGIL CSA module allows an internal control system management. It permanently assesses the controls performed by the stakeholders through a self-assessment process which contributes to a continuous improvement of the internal control function while providing a governance insurance to the managers.

Thanks to VIGIL CSA, the stakeholders are involved and aware of their responsibilities regarding the internal control process, while the management benefit from a permanent internal control status. Indeed, anomalies regarding the performance of the identified internal controls are registered directly within the software in order to warn the management about potential failure.

This module has the following features:

  • Process & internal control cartographies
    • Documentation of the processes of the company (see supra VIGIL Process)
    • Identification and documentation of the related internal controls
    • Identification of the internal control responsible
    • COSO* qualification of the controls
  • Checkpoint cartography
    • Based on an action plan, generation of a control assessment form
  • Reporting
    • Pre-defined internal control reporting (by process, by control owner, by control category)

Pre-defined checkpoint reporting (by anomalies, by process, by control owner)

 

*Committee of Sponsoring Organizations

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Phone : +352 661 777 987